Logistics and Operations Admin (Aberdeen)

We are seeking a highly skilled and motivated logistics and operation support to assist in coordinating daily logistics and support operation department in Aberdeen. This full-time, office-based role working with the whole business operation.

Key Responsibilities

• Plan and coordinate Exports and Imports of rental equipment.
• Organize delivery notes for local deliveries such as, but not restricted to, rentals, sales, and goods for repair and return to suppliers.
• Scheduling deliveries and collections with carriers such as, but not restricted to, couriers international and UK and freight agents.
• Ensure correct handling of logistics documentation, including export and import entries.
• Organize and handle movements of controlled items and remain up to date with customs and BIS regulations.
• Coordinate with sales, operations, and customers to ensure reliable delivery.
• Handle and organize missing accessories and damage notifications with clients upon rental returns.
• Investigating and resolving operational discrepancies.
• Maintaining internal systems and operational databases for accurate asset tracking.
• Collaborating with all departments to raise and process purchase orders.
• Maintain a professional relationship with both clients and suppliers.
• Supporting cross-departmental activities as needed to maintain operational efficiency

Objectives and Expected Results

• Ensure timely and reliable deliveries in line with customer and contractual requirements.
• Ensure compliance with logistics, customs and export control requirements.
• Working with multiple departments to achieve operational success.
• Ensuring all administrative tasks are completed efficiently and kept up to date.
• Ensuring compliance with company procedures and policies.

Competence Required

• Logistics relevant experience of minimum 3 years.
• Knowledge and experience in operational roles working with multiple departments.
• Exceptional organizational skills, with the ability to manage multiple priorities and deadlines.
• Good record keeping and preparing of certification.
• Right to work in the UK.

What We Offer

• Competitive salary and benefits package.
• Opportunity to develop within a key business area within a respected and growing company.
• Supportive work culture focused on collaboration, innovation, and safety.
• Professional development opportunities and long-term career progression.